Data Entry

ProPay offers three distinct methods for effortless time entry, designed to minimize manual effort and maximize accuracy:

1. Speed Entry
Capture hours worked directly while consulting with clients over the phone or processing emailed timesheets. Our intuitive speed entry feature streamlines data input by automatically advancing to the next field, eliminating unnecessary clicks and accelerating the entire process.

2. Client Portal via ProPay WEB
Clients can conveniently enter employee hours each pay period, add new hires, and update employee information, significantly reducing your manual data entry workload and driving down payroll processing costs. Simply import their submitted file, and your payroll is ready for processing.

3. Automated Time & Attendance
Revolutionize your clients’ time management with ProClock, a user-friendly Time & Attendance system equipped with advanced, modern features. At the close of each pay period, clients can easily review and submit timesheets with a single click. You’ll receive an immediate notification when their file is ready for import, ensuring a seamless and efficient payroll workflow.

Automated Tax Payments

ProPay offers automated tax payments, processing them automatically each time you generate payroll. We provide flexible options designed to streamline your tax obligations and minimize potential risks:

Paper Tax Checks
For clients who prefer a traditional approach, our system generates physical tax checks that are printed and delivered alongside each payroll run. Each check stub clearly displays the corresponding tax due date, ensuring transparency and facilitating organized record-keeping.

Electronic Tax Payments (EFT)
Maximize efficiency and minimize risk with our Electronic Funds Transfer (EFT) option. This method offers the most secure and reliable way to remit tax payments, guaranteeing on-time submissions and eliminating the potential for late payment penalties. By automating this critical process, we significantly reduce administrative burdens and provide you with unparalleled peace of mind. Choose EFT to simplify your tax obligations and focus on what matters most – growing your business.

Garnishments

Managing garnishments can be a complex and time-consuming aspect of payroll processing. From child support and alimony to tax levies, union dues, and savings plans, each type of deduction requires specific calculations and meticulous attention to detail. ProPay simplifies this process with a comprehensive garnishment management solution.

ProPay offers unparalleled flexibility, calculating deductions based on a flat amount, percentage of gross income, percentage of net income, percentage of disposable income, and more. Our system also allows you to establish limit amounts, ensuring automatic deduction cessation when thresholds are met. Furthermore, ProPay automates payment disbursement by generating checks directly to the appropriate agencies, eliminating manual intervention and reducing the risk of errors.

Client Billing

ProPay offers a range of flexible billing solutions designed to streamline your revenue collection and cater to diverse client preferences. Choose the option that best aligns with your business model and client relationships:

System-Wide Billing
Simplify your billing process by establishing standard fees, including a base fee and per-check charges. ProPay automatically applies these charges to your clients’ accounts with each payroll, ensuring consistent and accurate billing.

Client-Specific Billing
Tailor your billing approach for individual clients. Override system-wide settings and define unique charges that apply exclusively to specific clients, providing customized billing arrangements.

Electronic Funds Collection
Expedite payment collection with convenient electronic transfers. Collect your fees automatically with each payroll run or consolidate billing into a single monthly transaction for select or all clients, improving cash flow and reducing administrative burden.

Automated Statement Billing
Enhance transparency and simplify client payments with automatically generated billing statements. ProPay can produce statements with each payroll or on a monthly basis, providing clients with clear and concise invoices for easy payment.

Flat Fee Billing
Offer your clients predictable and straightforward pricing with a flat fee structure. Eliminate per-check charges and provide clients with a fixed cost for payroll services, fostering stronger client relationships through transparent billing practices.

Tax Filing

Efficient tax filing is crucial for maintaining compliance and optimizing your workflow. Explore the various options available to determine the best fit for your firm:

Paper Filing
For clients who prefer traditional methods, our platform offers streamlined paper filing capabilities. With a single click, you can initiate batch printing for all your clients’ tax returns simultaneously.

E-Filing
E-filing is the most efficient method for submitting 941s, 940s, and tax returns for participating states. Eliminate the need for manual signatures, envelope preparation, postage costs, and time-consuming mailings. Most importantly, e-filing guarantees timely submission, mitigating the risk of penalties and ensuring peace of mind.

Magnetic Media Filing
For states that haven’t yet fully adopted the latest IRS e-filing standards, magnetic media filing provides a compliant and reliable alternative. Similar to e-filing, this method ensures accurate and timely submission of tax returns in accordance with specific state requirements.

Automated Email

Email Checks
ProPay streamlines your payroll process with its integrated PDF creation feature, generating secure, encrypted PDF files containing all payroll checks. These files are automatically emailed to your clients on each pay date, enabling them to conveniently print checks on-site.

Email Reports
Leveraging the same built-in PDF creation capability, ProPay facilitates the secure and efficient delivery of payroll reports. Encrypted PDF files containing all relevant reports are automatically emailed to your clients on each pay date. Clients can then readily access, review, and print these reports as needed.