Pro-Pay Web Users Mgmt by Employer

WEB-PAY LOGIN TYPE

Employers, Adminstrators, Accounting professionals, can view or make

changes to the company's payroll data. The information available to each of these

users is controlled by the Administator (Level 0). Any other user(s) may have

Employees will be able to view reports which are related to his/her data only

Establish a Company Administrator in Pro-Pay

Before any company users can Login to access their payroll

Information, the Payroll Processor must define at least one

Administrator for each Employer/client in WEB USERS menu option

of Pro-Pay as shown below:

The Payroll Processor must issue the initial user Name and Password to the

Employer/client with Access Rights code „0“ This user becomes the COMPANY

ADMINISTRATOR with the rights to add additional web pay users for this company.

The company may have more than one Administrators with code zero. For example

theowner of the company may have administrative rights but may also assign

Administrative rights to the General Manager who will be involved with the daily

operations.

In case, the company is already using WEB-PAY and already have several WEB-PAY

users defined, the Payroll Processor must select one of the existing users and change

his/her Access Rights to „0“ in order to declare one of the users as the Administrator

in the particular company.

Thereafter, the administration of the company's web users becomes the task of the

Employer/client thus

freeing the Payroll Processor of the responsibility and the time required to administer

the company's web users.

All tasks from here on pertain to Employer/Client tasks.

Company Administrator Login via Pro Pay Web

EMPLOYER Login

Via COMPANY Login any employer/client or their authorized users such as Accountants,

CPA's etc, can access the company's payroll data 24/7

When any COMPANY ADMINISTRATOR (code zero) logs in, the Main Menu will

Only users with Administrative rights, will see the red button on upper right corner.

This button will enable the Administrator to add additional WebPay users.

Adding new COMPANY Web Pay users

On the above image there are 3 WebPay users. Jake and Tim are not Administrators.

User „Benjamin“ IS the Administrator.

For user „Benjamin“ we can see on the left, the „Rights“ column shows „0“ and all other

users column shows „9“ The user „0“ has all the rights as the users „9“ and additionally

such user can assign NEW WebPay users and change their data if necessary.

can enter data for the new WebPay user:

In the example above the Administrator defines a new WebPay user „Hellen“ with

access right „5“ and the username „Hellen“ and password „Hellen011“.

When user clicks on „?“ a help screen is displayed.

After entering all data (Except database ID which is not editable) and Administrator

Departments Management

If the company is using Departments, the Administrator controls which department(s) a

user may have accessto.

To assign departments the Administrator must click on „CHANGE User“ button to proceed

to the next screen:

To Select departments the Administrator must click on „Select Departments“ button to

proceed to the next screen.

On the image above, we can see that this Employer has 4 departments and the

Administrator checked ALL departments accessible by the user „Hellen“. This will allow the

user „Hellen“ not only to access every Employee from each department, but this user will

be able to SUBMIT the payroll, once the payroll hours is entered.

Any other user, who doesn't have access to ALL departments data, CANNOT submit the

Payroll!

Now, user „Hellen“ has the departments selected for access:

The next time, user „Hellen“ wants to access WebPay, she will enter „Hellen“ for username

and „Hellen011“ for password and she will access client A26 . She will also access the

Payroll entry menu option and she will be able to access all Reports.

Because, the Administrator assigns to her all departments, she will be able to SUBMIT the

Payroll data to the Payroll processor.

ONLY WEBPAY USERS WHO HAVE ACCESS TO ALL DEPARTMENTS DATA ARE

ALLOWED TO SUBMIT THE PAYROLL

EACH PAY DATE!!!

EMPLOYEE LOGIN

On the main WebPay login screen, there is an additional login option –

EMPLOYEE Login:

EMPLOYEE Login enables the company's Employees to preview certain reports, about

their history and YTD Earnings and W2 forms when available.

Username

number

Example Username: A260999

Password:

Social Security number

The very first time the employee tries to log-in using the default password the system will

detect it and force the employee to change the password. Only the employee should know

the password and should not reveal it to anyone including his employer, or the Payroll

Processor.

RESETTING or DISABLING the Employee Access

Resetting the employee Password,or disabling access is managed from the Employee Edit

screen.

Only web-users with Administrative rights (code 0) will see the Reset and Disable buttons

shown below:

If the password is compromised for any reason, any web-user with Administrative rights

enter a new password the next time they try to Log-in.

The password can be reset in the „Change Employee“ screen as shown above.

EMPLOYEE reports:

Once the Employee has logged-in they can preview certain reports related

ONLY to their history.

Here we can see that the EMPLOYEE „Hellen, Johnson“ is logged and the only menu option

she can see is the „REPORTS“ option. This is what every EMPLOYEE login will show.

After entering the REPORTS option, the reports selection Menu is displayed as shown below.

Hellen can chose to preview and/or print any of the above reports.

For example, when Hellen selects „Hours Worked Detail“ report, she will see a report

pertaining to HER OWN history, depending on what date span she selects.