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Printers and Video

Configuring Printers #

Overview #

This guide will walk you through the process of selecting and configuring printers for use with Pro-Pay, our payroll software. Proper printer setup is crucial for printing checks and reports accurately and efficiently.

Table of Contents #

  1. Printer Selection
  2. Printer Configuration
  3. PDF Printer Setup
  4. Checking Printer Properties
  5. Remote Printing via RDP
  6. Windows 10 Default Printer Settings
  7. Font Installation
  8. Video Display Settings
  9. Troubleshooting

Printer Selection #

To select printers for Pro-Pay:

  1. Ensure you have administrative privileges.
  2. Navigate to CLIENT FUNCTIONS > SET UP FUNCTIONS > SYSTEM SET UP > PRINTERS.
  3. Choose the following:
    • Check Printer: Select a printer capable of using MICR Toner for payroll checks.
    • Reports Printer: Select a separate printer for payroll reports (recommended for improved efficiency).

Printer Configuration #

Check Printer #

  • Must be capable of using MICR Toner.
  • Use the special MICR toner cartridge when printing payroll checks.

Reports Printer #

  • Can be any standard printer.
  • Using a separate printer for reports improves processing speed and efficiency.

PDF Printer Setup #

For instructions on installing and using a PDF printer, refer to our guide on “Installing the pdf995 driver”.

Checking Printer Properties #

To check and adjust printer properties:

  1. Click the Windows Start button.
  2. Go to Settings > Printers.
  3. Left-click once on the printer icon, then right-click and select “Properties”.
  4. Click on the “Graphics” or “Print Quality” tab.
  5. Set the Print Resolution to 600 DPI for optimal performance with Pro-Pay.

Remote Printing via RDP #

For remote printing scenarios:

  1. Open Remote Desktop Connection.
  2. Click “Options”, then the “Local Resources” tab.
  3. Under “Local devices and resources”, check the “Printers” box.
  4. Click “Connect” to start the session.
  5. In Pro-Pay, go to Client Functions > System Set-up Printers and select your local printer(s) for Reports/Checks.

Windows 10 Default Printer Settings #

For Windows 10 users:

  • Set the “Let Windows manage my default printer” option to OFF.

Font Installation #

Pro-Pay uses special fonts that are usually installed automatically. If needed:

  1. From the Pro-Pay Main menu, click “Utilities” > “Install Pro-Pay Fonts”.
  2. Alternatively, manually install the following fonts from the \Paysoft\PROPAY20\ folder:
    • PSOFT.TTF
    • TAXTB___.TTF
    • TAXDRAW_.TTF
    • TAXTEXT_.TTF

For Windows 10: #

  1. Go to Settings > Font settings.
  2. Drag and drop the font files into the “Add Fonts” area.

Video Display Settings #

Adjust your display settings for optimal Pro-Pay screen appearance:

  • Try settings like:
    • 16 Color 640 X 480 Pixels
    • 256 Color 800 X 600 Pixels Large Fonts
    • True Color – 32 Bit 640 X 480 Pixels Small Fonts
    • True Color – 32 Bit 800 X 600 Pixels Large Fonts
    • True Color – 32 Bit 1366 X 768 Pixels Small Fonts (Fits more information)
    • True Color – 32 Bit 1366 X 768 Pixels Large Fonts (Easier to read)

Troubleshooting #

If you encounter issues:

  1. Verify administrative privileges.
  2. Double-check printer selections in Pro-Pay settings.
  3. Ensure correct fonts are installed.
  4. Check printer drivers are up-to-date.
  5. Verify MICR toner is used for check printing.

For additional help, consult our ProPay help menu or visit https://www.Paysoft.com.


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