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Print Payroll Checks

Printing Paychecks #

Overview #

This article provides guidance on printing paychecks using the Pro-Pay payroll software. It covers various options and settings available when initiating the paycheck printing process.

Key Features and Options #

Date for Payroll #

  • The current payroll date is automatically displayed.

Enter Number of Next Check #

  • The next sequential check number is automatically displayed.
  • It is rarely necessary to change this number manually.
  • The system tracks previously issued check numbers and displays the next sequential number.
  • As a safety feature, the program only saves the last check number printed if it is higher than the previous one.

Employee Selection #

All Employees #

  • This is the default option.
  • Prints checks for all employees.
  • Automatically prints any due tax checks and garnishment checks.

Selected Employees #

  • Allows printing of checks for specific employees.
  • To select employees:
    1. Click on “Selected Employees”
    2. Double-click on the desired employees in the activated list.
  • For printing only tax or garnishment checks, do not select any employees and click “Continue.”

Signature Printing Method #

Use Older Signature Printing Method #

  • Recommended for Windows 7 (32-bit) or older Windows versions.
  • Affects the size and printing of signatures on paychecks.

Use Newer Signature Printing Method #

  • Recommended for Windows 7 (64-bit) or newer Windows versions.
  • Affects the size and printing of signatures on paychecks.

Note: The signature printing method is stored locally on each PC and does not affect other workstations running Pro-Pay.

Printing Tax Deposit Checks #

  • When printing checks for selected employees, you’ll be prompted to print tax deposit checks.
  • Answering “Yes” will print tax deposit checks if taxes are due and there’s a balance in the “Tax Liability Screen.”
  • This option also prints any due garnishment checks.

Troubleshooting #

Re-printing Tax or Garnishment Checks #

  1. Delete the previously issued tax or garnishment check.
  2. Follow the standard process to print the check again.

Additional Resources #

  • For more information, refer to the Printer Setup Standard Report.
  • Access the help menu within the Pro-Pay payroll software.
  • Visit our website at https://www.Paysoft.com for additional support resources.

Feedback #

We value your input! If you have any suggestions for improving this documentation or encounter any issues not addressed here, please contact our support team through the Pro-Pay software or our website.