Other Pay Rates #
Overview #
This Knowledge Base article provides detailed information about the “Other Pay Rates” feature in our ProPay payroll software. This feature allows users to enter up to 8 different pay types or pay rates per employee, offering flexibility in managing various compensation structures.
Key Features #
- Multiple Pay Types: Enter up to 8 different pay types per employee
- Customizable Descriptions: User-defined descriptions for Rates 2-7
- Flexible Rate Entry: Enter rates based on pay period (weekly, bi-weekly, etc.)
- Fixed Amount Option: Ability to enter fixed amounts for specific pay types
Detailed Explanation #
Pay Description #
The first column in the “Other Pay Rates” dialog indicates the Pay description. This includes:
- Regular pay
- Overtime pay
- User-defined descriptions for Rates 2-7 (set up in Employer deductions / Other rates)
Rate #
In this column, enter the rate per pay period for each pay type. Important considerations:
- If the employee’s pay period is weekly, enter the weekly pay rate
- For bi-weekly pay periods, enter the bi-weekly rate
- Adjust the rate entry according to the specific pay period frequency
Fixed Amount #
This column is used for entering fixed amounts that an employee receives each pay date. Examples include:
- Meals
- Tips
- Fringe benefits
Enter the specific fixed amount in this column for applicable pay types.
Common User Queries #
Q1: How do I set up custom pay descriptions for Rates 2-7? #
A1: Navigate to Employer deductions / Other rates setup to define custom descriptions for Rates 2-7.
Q2: Can I use both Rate and Fixed Amount for the same pay type? #
A2: Yes, you can enter both a Rate and a Fixed Amount for a single pay type if needed.
Q3: How often should I update the Other Pay Rates? #
A3: Update the rates whenever there are changes to an employee’s compensation structure or at the beginning of a new pay period if rates fluctuate.
Troubleshooting #
Issue: Rates not calculating correctly in payroll #
Steps to resolve:
- Verify that the correct pay period is selected
- Double-check that rates are entered for the appropriate pay period frequency
- Ensure that any fixed amounts are correctly entered
- Review any custom formulas or rules that may affect rate calculations
Issue: Unable to enter more than 8 pay types #
Resolution: The system is designed to accommodate up to 8 pay types per employee. If you require more, consider combining similar pay types or contact support for advanced solutions.
Additional Resources #
For more information or assistance with Other Pay Rates:
- Access the help menu within the ProPay payroll software
- Visit our online support center at https://www.Paysoft.com
- Contact our customer support team for personalized assistance
Feedback #
We value your input! If you have suggestions for improving this Knowledge Base article or encounter any issues not addressed here, please submit your feedback through our online support portal.