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Other Pay Rates

Other Pay Rates #

Overview #

This Knowledge Base article provides detailed information about the “Other Pay Rates” feature in our ProPay payroll software. This feature allows users to enter up to 8 different pay types or pay rates per employee, offering flexibility in managing various compensation structures.

Key Features #

  1. Multiple Pay Types: Enter up to 8 different pay types per employee
  2. Customizable Descriptions: User-defined descriptions for Rates 2-7
  3. Flexible Rate Entry: Enter rates based on pay period (weekly, bi-weekly, etc.)
  4. Fixed Amount Option: Ability to enter fixed amounts for specific pay types

Detailed Explanation #

Pay Description #

The first column in the “Other Pay Rates” dialog indicates the Pay description. This includes:

  • Regular pay
  • Overtime pay
  • User-defined descriptions for Rates 2-7 (set up in Employer deductions / Other rates)

Rate #

In this column, enter the rate per pay period for each pay type. Important considerations:

  • If the employee’s pay period is weekly, enter the weekly pay rate
  • For bi-weekly pay periods, enter the bi-weekly rate
  • Adjust the rate entry according to the specific pay period frequency

Fixed Amount #

This column is used for entering fixed amounts that an employee receives each pay date. Examples include:

  • Meals
  • Tips
  • Fringe benefits

Enter the specific fixed amount in this column for applicable pay types.

Common User Queries #

Q1: How do I set up custom pay descriptions for Rates 2-7? #

A1: Navigate to Employer deductions / Other rates setup to define custom descriptions for Rates 2-7.

Q2: Can I use both Rate and Fixed Amount for the same pay type? #

A2: Yes, you can enter both a Rate and a Fixed Amount for a single pay type if needed.

Q3: How often should I update the Other Pay Rates? #

A3: Update the rates whenever there are changes to an employee’s compensation structure or at the beginning of a new pay period if rates fluctuate.

Troubleshooting #

Issue: Rates not calculating correctly in payroll #

Steps to resolve:

  1. Verify that the correct pay period is selected
  2. Double-check that rates are entered for the appropriate pay period frequency
  3. Ensure that any fixed amounts are correctly entered
  4. Review any custom formulas or rules that may affect rate calculations

Issue: Unable to enter more than 8 pay types #

Resolution: The system is designed to accommodate up to 8 pay types per employee. If you require more, consider combining similar pay types or contact support for advanced solutions.

Additional Resources #

For more information or assistance with Other Pay Rates:

  • Access the help menu within the ProPay payroll software
  • Visit our online support center at https://www.Paysoft.com
  • Contact our customer support team for personalized assistance

Feedback #

We value your input! If you have suggestions for improving this Knowledge Base article or encounter any issues not addressed here, please submit your feedback through our online support portal.