Job Costing #
Overview #
Job costing is a powerful feature in ProPay that allows businesses, particularly contractors, to track specific job costs for internal controls or to bill clients using a cost-plus method. This article will guide you through setting up and using job costing to produce a “Job Cost Report” or “Labor Distribution Report.”
Key Features #
- Easy setup process
- Automatic job number prompts during hour entry
- Ability to split hours worked across different jobs
- Generation of detailed Job Cost Reports
Setting Up Job Costing #
Follow these steps to enable and set up job costing in ProPay:
- Navigate to Employer Set Up, page 2.
- Check the box labeled “Are Job Cost Reports Needed.”
- Go to Departments, Jobs, Jobs Set Up.
- Enter a job number and a job description for each job you want to track.
Using Job Costing #
Once set up, ProPay will automatically prompt you to enter a job number when inputting hours worked. This allows you to:
- Allocate hours to specific jobs
- Split hours worked in a pay period across different jobs
- Generate accurate Job Cost Reports
Generating Job Cost Reports #
Job Cost Reports, also known as Labor Distribution Reports, can be generated to:
- Track specific job costs for internal controls
- Bill clients using a cost-plus method
- Analyze labor distribution across various projects
Troubleshooting #
Common Issues and Solutions #
- Job numbers not appearing during hour entry
- Ensure you’ve checked the “Are Job Cost Reports Needed” box in Employer Set Up.
- Verify that you’ve set up job numbers in the Jobs Set Up menu.
- Unable to split hours across jobs
- Make sure you’re entering hours in the Other Pay screen, which ProPay automatically uses when job costing is enabled.
- Job Cost Report not showing all jobs
- Check that all relevant job numbers have been properly set up in the Jobs Set Up menu.
- Verify that hours have been allocated to the missing jobs during time entry.
Related Features #
Job costing in ProPay is closely related to the Department & W/C feature. For more information on how these features interact, please refer to the separate Knowledge Base article on Department & W/C.
Additional Support #
For further assistance with job costing or any other ProPay features:
- Use the help menu within the ProPay payroll software
- Visit our website at https://www.Paysoft.com for additional resources and support
Feedback #
We value your input! If you have suggestions for improving this article or encounter any issues not addressed here, please contact our support team through the ProPay software or our website.