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Job Costing

Job Costing #

Overview #

Job costing is a powerful feature in ProPay that allows businesses, particularly contractors, to track specific job costs for internal controls or to bill clients using a cost-plus method. This article will guide you through setting up and using job costing to produce a “Job Cost Report” or “Labor Distribution Report.”

Key Features #

  • Easy setup process
  • Automatic job number prompts during hour entry
  • Ability to split hours worked across different jobs
  • Generation of detailed Job Cost Reports

Setting Up Job Costing #

Follow these steps to enable and set up job costing in ProPay:

  1. Navigate to Employer Set Up, page 2.
  2. Check the box labeled “Are Job Cost Reports Needed.”
  3. Go to Departments, Jobs, Jobs Set Up.
  4. Enter a job number and a job description for each job you want to track.

Using Job Costing #

Once set up, ProPay will automatically prompt you to enter a job number when inputting hours worked. This allows you to:

  • Allocate hours to specific jobs
  • Split hours worked in a pay period across different jobs
  • Generate accurate Job Cost Reports

Generating Job Cost Reports #

Job Cost Reports, also known as Labor Distribution Reports, can be generated to:

  • Track specific job costs for internal controls
  • Bill clients using a cost-plus method
  • Analyze labor distribution across various projects

Troubleshooting #

Common Issues and Solutions #

  1. Job numbers not appearing during hour entry
    • Ensure you’ve checked the “Are Job Cost Reports Needed” box in Employer Set Up.
    • Verify that you’ve set up job numbers in the Jobs Set Up menu.
  2. Unable to split hours across jobs
    • Make sure you’re entering hours in the Other Pay screen, which ProPay automatically uses when job costing is enabled.
  3. Job Cost Report not showing all jobs
    • Check that all relevant job numbers have been properly set up in the Jobs Set Up menu.
    • Verify that hours have been allocated to the missing jobs during time entry.

Related Features #

Job costing in ProPay is closely related to the Department & W/C feature. For more information on how these features interact, please refer to the separate Knowledge Base article on Department & W/C.

Additional Support #

For further assistance with job costing or any other ProPay features:

  • Use the help menu within the ProPay payroll software
  • Visit our website at https://www.Paysoft.com for additional resources and support

Feedback #

We value your input! If you have suggestions for improving this article or encounter any issues not addressed here, please contact our support team through the ProPay software or our website.