File Specifications for EFTPS Provider Software #
Overview #
This knowledge base article provides detailed information about file specifications for EFTPS (Electronic Federal Tax Payment System) Provider Software. It covers the process of viewing EFTPS payments, correcting payments prior to transmission, and the export and import procedures for various software systems.
Viewing EFTPS Payments #
EFTPS tax payments are typically transmitted once daily in batch mode for all clients. To view the EFTPS payments file:
- Select “Client Functions”
- Choose “Electronic Processing”
- Click on “EFTPS”
This screen displays all EFTPS payments due and ready for transmission, divided into Federal payments (upper section) and STATE payments (bottom section).
Note: It is recommended to visually inspect this file before transmission.
Correcting EFTPS Payments Prior to Transmission #
If an employer’s payroll needs to be deleted and reprocessed, follow these steps to correct incorrect tax payments:
- Delete the EFTPS entry from the viewing screen
- Delete the client’s tax payment in the “List/Update Tax Deposit File”
- Go to “Print Payroll checks” for “Selected Employees”
- Click “Continue” without selecting any employees (This regenerates EFTPS payments if due)
Tip: Print a “Report” of all listed tax payments before exporting.
Export Process #
To begin the transmission process:
- Click the “EXPORT” button
- This converts data into a “TEXT” file called “EFTPS.TXT”
- The file is formatted according to EFTPS specifications and contains all tax payments for all clients
Note: Payments with due dates more than 30 days in advance will not be exported. They remain in the file until the due date is within 30 days.
Import Process #
A. EFTPS Batch Provider Software (2006 version) #
Ensure you have specified in SYSTEM SET-UP that you will use this software before exporting EFTPS payments.
B. Other Software Options #
- 1st Chicago EFTPS-PC Software
- Nations Bank EFTPS PC Software
- 1st Chicago Batch Filer Software
For each option, follow the specific import instructions provided in the full documentation.
State Payments #
Some states use third-party processing services or their own websites for payroll tax payments. Examples include:
- California – GOVONE
- New Jersey – AXWAY
Check your client’s state website for specific payroll tax payment processing information.
Troubleshooting #
If you encounter issues during the export or import process:
- Verify that you have selected the correct software in “System Set-Up Electronic”
- Ensure all client information is up-to-date and accurate
- Check that the EFTPS.TXT file is located in the correct directory
- Confirm your internet connection is stable for transmission
If problems persist, contact our support team for assistance.
Feedback #
We value your input to improve our documentation. If you have suggestions or find any errors in this article, please submit your feedback through our help menu in the ProPay payroll software or on our website at https://www.paysoft.com.
For additional support or questions, please consult our help menu or visit our website.