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EFTPS Batch Provider Payments

Transmitting the Federal EFTPS File via EFTPS Batch Provider Software #

Overview #

This guide provides step-by-step instructions for transmitting the Federal EFTPS (Electronic Federal Tax Payment System) file using the Pro-Pay software and EFTPS Batch Provider software. This process is essential for businesses to submit electronic tax payments to the U.S. Department of the Treasury.

Process Steps #

Part 1: Preparing the File in Pro-Pay Software #

  1. Access EFTPS Feature
    • Go to Client Functions > Electronic Processing > EFTPS
  2. Print Report
    • Click Report > Print > Ok
    • Exit via the red door
  3. Export File
    • Click Export > Yes
    • Note the Batch File Name on the printed report

Part 2: Transmitting via EFTPS Batch Provider Software #

  1. Start the Software
    • Launch BPApplications software
    • Click Accept
  2. Login
    • Enter User ID: [Contact support for credentials]
    • Enter Password: [Contact support for credentials]
  3. Import Payments
    • Click on Payments tab > Import > Add
    • Locate the exported file from Pro-Pay (in PROPAY20 folder)
    • Enter the batch file name noted earlier
    • Click Open > Ok
    • Wait for “process to complete” message, then click Ok
  4. Submit Payments
    • Verify imported files match the printed report
    • Highlight files to submit
    • Click Submit
  5. Enter Security Information
    • Batch Provider Master PIN: [Contact support for credentials]
    • Master Password: [Contact support for credentials]
    • Click Submit > Ok
  6. Print Final Report
    • Click on Payment Inquiry tab
    • Under Query, choose 220 days
    • Click Print (ensure default printer is set to Reports)
  7. File Documentation
    • Store both printed reports in a binder for future reference

Troubleshooting #

Common Issues and Solutions #

  1. Login Failure
    • Verify credentials are correct
    • Check caps lock is not on
    • Contact support if issues persist
  2. File Import Error
    • Ensure the file path is correct
    • Verify the file format is compatible
    • Try re-exporting the file from Pro-Pay
  3. Submission Failure
    • Check internet connection
    • Verify all required fields are completed
    • Contact EFTPS support for system status

Additional Resources #

  • For more detailed assistance, access the help menu in ProPay payroll software
  • Visit our website https://www.paysoft.com for additional support resources

Feedback #

We value your input to improve our documentation. Please send any feedback or suggestions to [email protected].


Note: For security reasons, always keep your login credentials, Master PIN, and Master Password confidential. If you suspect any unauthorized access, contact our support team immediately.