Employment Tax e-file System #
Overview #
The Employment Tax e-file System is an advanced electronic filing solution for Forms 940, 941, and 944. This system allows users to submit these forms in XML format, offering improved efficiency and accuracy in filing employment tax returns.
Key Features #
- Electronic filing of Forms 940, 941, and 944
- XML format submission
- Two methods of e-filing
- Three options for submitting returns
- Enhanced flexibility and new features for employment tax return filing
Filing Methods and Options #
Two Methods of e-filing Forms 94x #
- 94x e-file Programs through an Approved IRS e-file for Business Provider (Reporting Agent)
- 94x On-Line Filing Programs as an IRS Authorized Signer through approved IRS COTS software
Three Options to e-file 94x Returns #
Option 1: Sign and e-file own returns as 94x OnLine e-Filer (IRS Authorized Signer) #
Steps:
- Purchase IRS Approved Commercial Off the Shelf (COTS) Software
- Complete the 94x OnLine PIN Registration within the COTS Software and submit to IRS for approval
- Return 94x PIN acknowledgement Statement of Receipt to the IRS within 10 business days
- e-file 94x returns using your COTS software
Note: 94x OnLine e-Filers can only e-file five (5) employment tax returns a year
For complete guidelines, refer to Publication 3823, Employment Tax e-file System Implementation and User Guide.
Option 2: Authorize a Reporting Agent #
Authorize a Reporting Agent to prepare, sign, and e-file all 94x Family of returns on your behalf.
For complete guidelines, refer to Publication 3112, IRS e-file Application and Participation and Revenue Procedure 2007-40.
Option 3: Become an Authorized e-file Provider #
Complete the IRS e-file Application and choose the Provider Role(s) that meet your business needs.
For complete guidelines, refer to Publication 3112, IRS e-file Application and Participation and Revenue Procedure 2007-40.
Common User Queries #
Q: How many employment tax returns can I file as a 94x OnLine e-Filer? #
A: As a 94x OnLine e-Filer, you can e-file up to five (5) employment tax returns per year.
Q: What software do I need to use the Employment Tax e-file System? #
A: You need to purchase IRS Approved Commercial Off the Shelf (COTS) Software to use the system as a 94x OnLine e-Filer.
Q: How do I become an Authorized e-file Provider? #
A: To become an Authorized e-file Provider, complete the IRS e-file Application and select the Provider Role(s) that suit your business needs. Refer to Publication 3112 for detailed guidelines.
Troubleshooting #
If you encounter issues while using the Employment Tax e-file System, follow these steps:
- Verify that you’re using the latest version of your COTS software
- Ensure all required fields in the forms are correctly filled
- Check your internet connection
- Review any error messages and consult the software’s help documentation
- If problems persist, contact our customer support
Additional Help #
For more detailed assistance:
- Use the help menu in our ProPay payroll software
- Visit our website: https://www.paysoft.com
Feedback #
We value your input to improve our documentation. Please send your feedback and suggestions to [email protected].