Direct Deposits Module #
Overview #
The Pro-Pay Direct Deposits module is a feature designed to streamline the payroll process by automating fund transfers from the Employer’s bank account to the Payroll Processor’s bank account. This ensures timely and accurate disbursement of payroll checks, taxes, and other payroll-related payments.
Purpose #
To facilitate the transfer of funds for the entire Payroll from the Employer’s bank account to the Payroll Processor’s bank account, enabling the Payroll Processor to handle all payroll-related disbursements.
Requirements #
- The Pro-Pay Direct Deposits module must be licensed in Pro-Pay.
- The Payroll Processor must have an agreement with a bank or any 3rd Party ACH processor to handle the transfer of funds.
Set-up Procedure #
Step 1: Access Draft Setup #
- From the Employer’s menu Page-1, click on the “DRAFT SETUP” button.
Step 2: Enable Drafting #
- Check the box labeled “YES, I want to draft the employer’s bank Account” to enable this feature for the employer.
Step 3: Configure Draft Timing #
- Set the “Days in Advance to Draft Employer’s account” field.
- This determines how many days before the pay date the system will attempt to draft the client’s bank account.
- Typically, 3 banking days are recommended to ensure funds are available in the Payroll Processor’s account at least one day before the pay date.
Step 4: Enter Bank Information #
- In the DRAFT SETUP menu:
- Enter the Employer’s 9-digit bank routing number.
- Enter the Employer’s bank account number.
Step 5: Update Payroll Processor Information #
- Exit the DRAFT SETUP screen and return to the Employer setup-page-1 screen.
- Replace all the Employer’s bank information with the Payroll Processor’s bank information, as the Payroll Processor will now be disbursing all payments.
How Funds Are Transferred #
- On each pay date when payroll checks are printed, Pro-Pay creates 2-4 additional entries in the Tax Impounds file.
- This file is sent to the ACH Processor along with any other Direct Deposit entries in a single batch file.
Troubleshooting #
If you encounter issues with the Pro-Pay Direct Deposits module, try the following steps:
- Verify that all bank information is entered correctly in the DRAFT SETUP menu.
- Ensure that the “Days in Advance to Draft Employer’s account” field is set appropriately.
- Check that the Payroll Processor’s bank information is correctly entered in the Employer setup-page-1 screen.
- Confirm that the Pro-Pay Direct Deposits module is properly licensed.
If problems persist, please contact our support team for further assistance.
Additional Help #
For more information or assistance, customers can:
- Use the help menu within the ProPay payroll software.
- Visit our website at https://www.Paysoft.com for additional resources and support.
Feedback #
We value your input! If you have suggestions for improving this documentation or encounter any issues not addressed here, please contact our support team or use the feedback form on our website.