Setting Up Direct Deposits for Employees #
Overview #
This article provides step-by-step instructions for setting up direct deposits for employees using the ProPay payroll software. Direct deposit is an efficient and secure method of paying employees by electronically transferring their wages directly into their bank accounts.
Prerequisites #
Before setting up direct deposits, ensure you have:
- A signed authorization form from the employee
- An agreement between you (the employer) and the client
- An agreement with the financial institution that processes ACH transactions
- A voided check from the employee’s bank account
Step-by-Step Setup Process #
1. Gather Employee Information #
Collect the following information from the employee’s voided check:
- Bank name
- 9-digit Routing and Transit (R/T) number
- Employee’s account number
- Account type (Checking or Savings)
2. Enter Employee Information in ProPay #
Follow these steps to input the employee’s direct deposit information:
- Open the ProPay software and navigate to the employee’s profile
- Locate the direct deposit section
- Enter the following details:
- Bank Name: As shown on the voided check
- 9 Digit R/T #: Enter only the 9 specific digits
- Employee Account #: Enter only numbers
- C/S: Enter “C” for Checking or “S” for Savings
- % Percent: Enter the percentage of net pay to be deposited (use 100 if only one account)
- Amount: Enter a specific amount to be deposited (if applicable)
3. Setting Up Multiple Accounts #
ProPay allows splitting net pay into up to 4 different bank accounts. Keep in mind:
- You can divide a paycheck by percentage and/or amounts
- Amounts must be entered before percentages
- Account priority: Account 1 has highest priority, followed by 2, 3, and 4
Example of multiple account setup:
BANK OF AMERICA (SAVINGS) $ 50.00
CREDIT UNION (SAVINGS) $ 25.00
1ST NAT BANK (CHECKING) 100 % (of what’s left over)
4. Save Changes #
After entering all required information, exit to the previous screen and click on “SAVE” to save the changes.
Removing Direct Deposit Setup #
To remove an employee’s direct deposit:
- Enter zero in the amount or percent fields, or erase all fields
- Exit to the previous screen
- Click on “SAVE” to save the changes
Troubleshooting #
If you encounter issues while setting up direct deposits:
- Double-check all entered information for accuracy
- Ensure the voided check is from an active account
- Verify that the total percentages do not exceed 100%
- Check if the net pay is sufficient to satisfy all deposit requirements
Additional Help #
For further assistance:
- Use the help menu within the ProPay payroll software
- Visit our website at https://www.Paysoft.com for additional resources
Feedback #
We value your input! If you have suggestions for improving this article or encounter any issues not addressed here, please contact our support team through the ProPay software or our website.