Setting Up Departments #

Overview #

This knowledge base article provides guidance on setting up departments in ProPay payroll software. Departments are essential for organizing labor costs and generating departmental break-down reports. This feature allows for better financial management and reporting within your organization.

Key Features #

1. Departmentalization of labor costs
2. Automatic departmental break-down reports
3. Default Worker’s Compensation code assignment
4. Page break control for departmental reports

Setting Up Departments #

Purpose #

Setting up departments enables you to:

• Categorize labor costs by department
• Generate automatic departmental break-down reports each pay period

Department Name & Number #

To set up a department:

1. Navigate to the department setup section in ProPay
2. Enter a unique department name and number
3. Save the department information

Note: When adding new employees, you must assign them a department number. This is the only required step to ensure proper departmental reporting.

Default Worker’s Compensation Code #

If you use Worker’s Compensation codes:

1. Set up Worker’s Compensation codes in the system
2. Assign a default W/C code to each department
3. New employees will automatically inherit the W/C code of their assigned department

Page Break Control #

To manage page breaks in departmental reports:

1. Go to the department settings
2. Check the “Page Break After this Department” box for the desired department
3. This will create separate reports for departments following the selected one

Example:

• Dept 100: Servers
• Dept 200: Cashiers (Page break enabled)
• Dept 300: Management

Result: Management will have a separate report, starting on a new page after Cashiers.

Troubleshooting #

Issue: Department not showing in reports #

1. Verify that the department is correctly set up in the system
2. Ensure employees are assigned to the correct department
3. Check if the report settings include the specific department

Issue: Incorrect Worker’s Compensation code for new employees #

1. Confirm that the default W/C code is correctly assigned to the department
2. Verify that the employee is assigned to the correct department
3. Manually update the employee’s W/C code if necessary

Additional Support #

For further assistance:

• Access the help menu within the ProPay payroll software
• Visit our website at https://www.Paysoft.com for additional resources and support

Feedback #

We value your input! If you have suggestions for improving this knowledge base article or encounter any issues not addressed here, please contact our support team through the ProPay software or website.