- Setting up ACH Processors
- Overview
- General Information
- Processor-Specific Setup Instructions
- Troubleshooting
- Additional Help
- Feedback
Setting up ACH Processors #
Overview #
This knowledge base article provides instructions for setting up specific ACH (Automated Clearing House) processors in Pro-Pay, our payroll software. It covers various processors, including KOTAPAY, INTERCEPT, GULF MANAGEMENT, CHEMICAL BANK, CACHET BANQ, and CERIDIAN.
General Information #
- If you’re using a bank to process ACH transactions, special requirements are usually unnecessary.
- For non-bank 3rd party ACH processors not listed here, please email us their specifications for assistance.
- For bank-specific ACH file layout requirements, email us the specs for tailored support.
Processor-Specific Setup Instructions #
KOTAPAY (Previously – INTERCEPT) – ACH Direct Deposit Setup #
Field | Instructions |
---|---|
PROCESSOR’S NAME | KOTAPAY |
SETTLEMENT ACCT ROUTING NO | Enter routing number given by Kotapay |
SETTLEMENT ACCT BANK NO | Enter account number given by Kotapay |
CREDIT DESCRIPTION | Payroll Processor’s Name |
ORIGINATOR ID | Enter number provided by Kotapay |
Draft Employer’s funds into Processor’s Account | Do not check this box |
CREATE SINGLE COMPANY BATCHES | Do not check this box |
Allow Unbalance Transactions | Do not check this box |
Additional Setup:
In Pro-Pay, Payroll Functions, Employer Set-Up page-4, under Direct Deposits:
- Days in Advance to draft Employer’s Account: Enter 0
INTERCEPT – Tax Impounds Setup #
Field | Instructions |
---|---|
PROCESSOR’S NAME | INTERCEPT |
SETTLEMENT ACCT ROUTING NO | Enter the settlement Acct Routing No |
SETTLEMENT ACCT BANK NO | Enter the settlement Acct No |
CREDIT DESCRIPTION | TAX PAY |
ORIGINATOR ID | Enter number provided by Intercept |
CREATE SINGLE COMPANY BATCHES | Check this Box |
Additional Setup:
In Pro-Pay, Payroll Functions, Employer Set-Up page-4, under Tax Impounds:
- Days in Advance to draft Employer’s Account: Enter 0
GULF MANAGEMENT – Direct Deposits Setup #
Field | Instructions |
---|---|
PROCESSOR’S NAME | GULF MANAGEMENT SYSTEMS |
SETTLEMENT ACCT ROUTING NO | Leave Blank |
SETTLEMENT ACCT BANK NO | Leave Blank |
CREDIT DESCRIPTION | PAYROLL |
ORIGINATOR ID | Your FED ID #, or number given by GULF |
REGIONAL ACH PROCESSOR | Your 3-digit company code |
CHEMICAL BANK – Direct Deposits #
Field | Instructions |
---|---|
PROCESSOR’S NAME | CHEMICAL BANK |
SETTLEMENT ACCT ROUTING NO | Enter your Settlement Bank Acct Routing No |
SETTLEMENT ACCT BANK NO | Enter your Settlement Bank Acct No |
CREDIT DESCRIPTION | PAYROLL |
ORIGINATOR ID | Your FED ID #, preceded by “1” or number given by CHEMICAL BANK |
REGIONAL ACH PROCESSOR NAME | CHEMICAL BANK or BLANK |
REGIONAL ACH PROCESSOR ROUTING # | Same as Settlement ACCT Routing no above |
DRAFT EMPLOYER’S FUNDS INTO PRL PROC ACCT | Check this box |
Other check boxes | Leave unchecked |
GULF MANAGEMENT – Tax Impounds #
Field | Instructions |
---|---|
PROCESSOR’S NAME | GULF MANAGEMENT SYSTEMS |
SETTLEMENT ACCT ROUTING NO | Enter your Settlement Routing No |
SETTLEMENT ACCT BANK NO | Enter your Settlement Routing No |
CREDIT DESCRIPTION | PAYROLL |
ORIGINATOR ID | Your FED ID #, or number given by GULF |
REGIONAL ACH PROCESSOR | Your 3-digit company code |
DRAFT EMPLOYER’S FUNDS INTO PRL PROC ACCT | Check this box |
CACHET BANQ – Tax Impounds #
Field | Instructions |
---|---|
PROCESSOR’S NAME | XYZ PAYROLL SERVICE |
SETTLEMENT ACCT ROUTING NO | Check with Cachet |
SETTLEMENT ACCT BANK NO | Check with Cachet |
CREDIT DESCRIPTION | TAX PAY |
ORIGINATOR ID | Check with Cachet |
REGIONAL ACH PROCESSOR | Same as Originator ID |
DRAFT EMPLOYER’S FUNDS INTO PRL PROC ACCT | Check this box |
CREATE SINGLE COMPANY BATCHES | Check this box |
CACHET BANQ – Direct Deposits #
Field | Instructions |
---|---|
PROCESSOR’S NAME | XYZ PAYROLL SERVICE |
SETTLEMENT ACCT ROUTING NO | Check with Cachet |
SETTLEMENT ACCT BANK NO | Check with Cachet |
CREDIT DESCRIPTION | DIRECT PAY |
ORIGINATOR ID | Check with Cachet |
REGIONAL ACH PROCESSOR | Same as Originator ID |
DRAFT EMPLOYER’S FUNDS INTO PRL PROC ACCT | Check this box |
CREATE SINGLE COMPANY BATCHES | DO NOT Check this box |
CERIDIAN – Direct Deposits Setup #
In Pro-Pay Client Functions, Set-up, Direct deposits set-up screen:
Field | Instructions |
---|---|
PROCESSOR’S NAME | CERIDIAN |
SETTLEMENT ACCT BANK ROUTING NO | Leave blank |
SETTLEMENT ACCT NO | Leave blank |
CREDIT DESCRIPTION | PAYROLL |
ORIGINATOR ID | 3 digit Payment Solutions ID #, given by CERIDIAN |
Default Advance Draft Days | 0 |
Default Span Days | 0 |
Leave all 3 check boxes unchecked at the bottom of the screen.
Additional Setup:
In Pro-Pay, Payroll Functions, Employer Set-Up page-4, under Direct Deposits:
- Days in Advance to draft Employer’s Account: Enter 0
CERIDIAN File Layout Instructions: #
- Follow standard NACHA format to create your direct deposit file.
- Company number (to identify company entities) must be in the “5” record, positions 29-34.
- Company number is alphanumeric, left-justified, space filled.
- Payment Solutions ID (3-digit code assigned by Ceridian) must be in the “5” record, positions 35-37.
- Payment Solutions ID is alphanumeric, left-justified, always 3 digits.
- “6” credit record positions 40-54 must contain the employee identification number.
- “6” debit record positions 40-52 must contain the company number followed by spaces. Positions 53-54 should contain “01”.
- Each batch within the file must be balanced.
- Direct deposit files need an extension of .ACH.
Troubleshooting #
If you encounter issues while setting up ACH processors:
- Double-check all entered information for accuracy.
- Ensure you’re using the latest version of Pro-Pay.
- Verify your internet connection if accessing online features.
- Contact your ACH processor for any processor-specific issues.
If problems persist, please contact our support team.
Additional Help #
For more assistance:
- Use the help menu in our ProPay payroll software
- Visit our website: https://www.Paysoft.com
Feedback #
We value your input! If you have suggestions to improve this documentation or encounter any issues, please contact our support team or use the feedback form on our website.