Filing Information Returns Electronically (FIRE) #
Overview #
The Filing Information Returns Electronically (FIRE) system is an IRS platform that allows users to transmit information returns, such as Form 1099-MISC, electronically. This knowledge base article provides guidance on how to use the FIRE system with ProPay software for filing 1099-MISC forms.
Key Features #
- Electronic filing of information returns
- Secure transmission of data
- Integration with ProPay software for 1099-MISC file creation
Getting Started #
1. Create a FIRE System Account #
Before transmitting files, you need to create an account on the IRS FIRE Production System website:
- Visit https://fire.irs.gov/Logon.aspx
- Follow the prompts to create a new account specifically for filing 1099s
2. Apply for a Transmitter Control Code (TCC) #
A TCC is required to transmit information returns through the FIRE System:
- Go to https://fire.irs.gov/Secure/F4419_FillIn.aspx
- Complete the application form
- Wait for the IRS to process your application and provide you with a TCC
Transmitting Files #
Prerequisites #
- ProPay software installed and configured
- FIRE System account created
- TCC obtained from the IRS
Steps to Transmit #
- Use ProPay software to create a 1099-MISC file in the proper IRS format
- Log in to the FIRE System using your account credentials
- Enter your TCC and TIN when prompted
- Follow the system prompts to upload and transmit your file
Troubleshooting #
Common Issues and Solutions #
- File Rejection
- Ensure your file is in the correct format (not scanned or PDF)
- Verify all required fields are completed accurately
- Login Problems
- Double-check your username and password
- Ensure your account is active and not locked
- TCC Not Recognized
- Verify you’ve entered the TCC correctly
- Confirm your TCC is active and approved for the current tax year
FAQs #
Q: Can I use a scanned or PDF copy of my 1099-MISC forms?
A: No, the FIRE system only accepts files in the proper electronic format. Use ProPay software to create the correct file type.
Q: How long does it take to receive a TCC after applying?
A: Processing times may vary. Contact the IRS directly for current processing timeframes.
Q: Can I use the same TCC for multiple years?
A: Generally, yes. However, verify with the IRS that your TCC is still active for the current tax year.
Additional Resources #
- ProPay Help Menu: Access through ProPay payroll software
- ProPay Website: https://www.paysoft.com
- IRS FIRE System: https://www.irs.gov/e-file-providers/filing-information-returns-electronically-fire
Feedback #
We value your input! If you have suggestions for improving this documentation or encounter any issues not addressed here, please contact our support team through the ProPay software help menu or website.